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 School of Geography and the Environment

Contact:
karis.mclaughlin@
ouce.ox.ac.uk



Lead Sponsor:


AEA

Supporters:


Australia National University
NERC Water Security Knowledge Exchange Programme
UK CDS
ESRC
Forum of Federations
Environmental Change Institute
School of Geography and the Environment Knowledge Transfer Network: Environmental Sustainability

Follow us on twitter #icwsrs

Frequently Asked Questions

What is the conference schedule?
Does the conference offer bursary/support for developing country participants?
I do not have any funding and cannot pay to attend the conference, can the Committee waive my registration fee/give me discount/subsidise my expenses?
I am a journalist. How do I register for the conference?
What does the conference fee include?
How do I register?
I have registered my expression of interest. How will I know if I can attend the conference?
Can I submit an abstract now?
I have submitted my abstract but have not yet received confirmation of whether the abstract has been accepted.
My abstract has been accepted, but I now need to withdraw it. How do I do this?
I submitted an abstract, but now I am unable to attend and present it at the conference. Can a co-author colleague present it on my behalf?
My abstract has been selected for oral/poster presentation. How do I register?
My abstract has been selected for oral/poster presentation. Do I receive a discount on the registration fee?
My abstract has been selected for oral/poster presentation. When is the deadline for submitting my extended abstract?
I applied to make an oral presentation, but you inform me that I have been accepted as a poster, are you sure you are not making a mistake?
My abstract has been selected for poster presentation. What should my poster look like and how long will I have to present it?
Will I automatically get a receipt for my registration fee?
I have registered but now cannot attend. Can I cancel my registration?
I have to cancel my place at the conference. Can a colleague attend in my place?
Do I need a visa to enter the UK?
I need to apply for a visa to enter the UK. Can you provide a letter to assist my application?
How do I book accommodation for the conference?
How to I travel to and find the conference venue?

What is the conference schedule?

The conference will run from 1:00pm on 16 April until 5:45pm on 18 April 2012. View the full programme. Please note that a pre-conference workshop on water security and federal rivers will be held immediately prior to the conference on April 15-16 at St Hugh's College. See workshop details.

Does the conference offer bursary/support for developing country participants?

The deadline for submitting a request for funding for developing country participants has passed. We cannot consider any further requests. There will be a major public lecture on 17 April which is free to all.

I do not have any funding and cannot pay to attend the conference, can the Committee waive my registration fee/give me discount/subsidise my expenses?

All funds have been committed. There will be a major public lecture on 17 April which is free to all.

I am a journalist. How do I register for the conference?

We have limited spaces for press. Please email the conference organiser in the first instance. karis.mclaughlin@ouce.ox.ac.uk

What does the conference fee include?

The conference fee includes entrance to the conference, as well as lunch and refreshments each day. The academic/NGO and corporate/government fees include dinner at St Hugh’s College on 16 April, and drinks reception and a hot buffet at the Museum of Natural History on 17 April.

How do I register?

Capacity at the conference venue is limited and the event has already been heavily subscribed by presenters and UK and international delegates. If you wish to attend, please register your expression of interest by entering your information in our registration database. You will be asked to briefly summarise what you can contribute to the conference themes and what you hope to gain from attending (please limit comments to 150 words). Please note that registering your interest in the registration database will not require payment and will not guarantee you a place at the conference.

I have registered my expression of interest. How will I know if I can attend the conference?

The conference committees will review the expressions of interest and we will contact you to inform you whether you can proceed to conference registration and payment.

Can I submit an abstract now?

The deadline for abstract submission has now passed and submissions are no longer being considered.

I have submitted my abstract but have not yet received confirmation of whether the abstract has been accepted.

You should have received an email confirming whether your abstract has been accepted for oral or poster presentation. If you cannot find the email, please check your junk mail folder in the first instance and then contact the conference organiser.

My abstract has been accepted, but I now need to withdraw it. How do I do this?

Please notify karis.mclaughlin@ouce.ox.ac.uk if you wish to withdraw your abstract.

I submitted an abstract, but now I am unable to attend and present it at the conference. Can a co-author colleague present it on my behalf?

It should be acceptable for your co-author or colleague to present your material for you. However, it is essential that you inform the conference organiser of the name of the new presenting author.

My abstract has been selected for oral/poster presentation. When is the deadline for submitting my extended abstract?

Your extended abstract (2,000 word limit) will be included in the conference briefing document. The deadline is Monday 26 March.

My abstract has been selected for oral/poster presentation. Do I receive a discount on the registration fee?

No, all oral and poster presenters must pay the full conference fee at the appropriate level. View conference fees.

My abstract has been selected for oral/poster presentation. When is the deadline for submitting my extended abstract?

Your extended abstract (2,500 word limit) will be included in the conference briefing document. The deadline is Monday 2 April.

I applied to make an oral presentation, but you inform me that I have been accepted as a poster, are you sure you are not making a mistake?

Due to large contributions of high standard and the limited slots for oral presentation, the committee had to make difficult decisions that several strong abstracts will be presented in posters.

My abstract has been selected for poster presentation. What should my poster look like and how long will I have to present it?

You will be sent guidelines for poster presentations before the end of February.

Will I automatically get a receipt for my registration fee?

When you have registered and paid online you will be emailed confirmation of your booking.

I have registered but now cannot attend. Can I cancel my registration?

Please contact the conference organiser to cancel your registration. If you cancel before 15 March you will be able to receive a refund minus a 20% cancellation fee. If the deadline has passed, please still inform us if you are unable to come as we may be able to transfer your place to someone else. Please only register when you know you can fully commit to attend.

I have to cancel my place at the conference. Can a colleague attend in my place?

This is usually not a problem. Please inform the conference organiser of your details, plus the contact details of the person who will be attending in your place. A substitution can then be made, and no extra charge or cancellation penalty is incurred.

Do I need a visa to enter the UK?

Please visit the following webpage to determine whether you need a visa to travel to the UK: http://www.ukba.homeoffice.gov.uk/visas-immigration/do-you-need-a-visa/

I need to apply for a visa to enter the UK. Can you provide a letter to assist my application?

If you are unsure whether you need a visa to attend the conference, please check with your local embassy or fill out this questionnaire. If you do, it is essential that you begin the process as soon as possible, in order that you obtain your visa in time for the conference. Visa application procedures for entering many countries and in particular the USA, have become stricter and more complex following recent terrorist activities, and therefore it can take much longer to process your application than anticipated. The conference organiser can provide an official invitation letter to support your VISA application.

How do I book accommodation for the conference?

See the accommodation page for options close to the conference venue. Please note that you should book early to guarantee availability.

How to I travel to and find the conference venue?

See the location page for travel advice and details of how to find the conference venue.