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Environmental Change Institute (ECI) - Oxford University
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 School of Geography and the Environment

Privacy and Cookies

About this policy

This policy explains what personal information will be gathered when you visit the Environmental Change Institute's website, and how this information will be used. Please note that this policy applies to webpages on the Environmental Change Institute (ECI) website (i.e. those in www.eci.ox.ac.uk).

Websites associated with the TSU, such as project websites, may carry their own privacy policy or provide additional information relating to their activities, which will supersede or supplement this privacy policy. If you follow a link to any other website, please check their policies before you submit any personal information to those websites.

Information collected

On some parts of this website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. using the Intranet, registering for events, etc). The ECI may store this information manually or electronically. By supplying this information you are consenting to the ECI holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.

For each online form a Collection Notice will outline how your information will be used. The Information Padlock / Signpost symbol is used to alert you to the fact that your information is being collected and to direct you to this policy statement. The Collection Notice should also provide contact details of the individual responsible for the form, and the individual processing any collected personal data should they be different. If you have any queries, or are unable to complete the form, please contact these individuals or the ECI Webmaster.

How the information collected is used

Personal information provided to the ECI by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by the ECI is held in accordance with the provisions of the UK Data Protection Act 1998.

Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of our website. Any disclosure of this information will be in aggregate form and will not identify individual users.

How we store information collected

Information which you provide to us will ordinarily be stored on our secure servers. However, we may work with third party contractors. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area (EEA). That information may be processed by staff operating outside the EEA who work for the University or for one of our contractors. By submitting personal information, you agree to this transfer, storing and processing. We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.

How we use 'cookies'

Our website uses 'cookies'. A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to improve your experience when you browse our website and also allows us to improve our website.

Types of cookies we use

We may use the following types of cookies:

  • strictly necessary cookies - these are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies required services, like online application forms, cannot be provided;
  • performance cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies do not collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the website works; and
  • functionality cookies - these cookies allow the website to remember choices you make and provide enhanced, more personal features. For instance, these cookies can be used to remember changes you have made to text size, fonts and other parts of the web pages that you can customise. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Specific cookies we use

This website only uses strictly necessary cookies to access our Intranet and performance cookies as required by Google Analytics. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit AboutCookies.org.

Cookies may be set either by the ECI website ('first party cookies'), or by a third party website ('third party cookies'). The table below identifies the cookies we currently use.

Cookie Type Name Purpose Further information
Google Analytics First party
  • utma
  • utmb
  • utmc
  • utmx
  • utmxx
  • utmz
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the site from and the pages they visited. Overview of Google Analytics privacy
WebAuth (SoGE Intranet) First party
  • webauth_at
These cookies are used to maintain session state (that is, they remember whether you have logged in or not).  

Google Analytics


Please note that this website uses Google Analytics, a web analytics service provided by Google, Inc. ('Google'), to help analyse how this website is used. Google Analytics uses cookies, which are text files placed on your computer. The information generated by the cookie about your use of this website (including your IP address) will be transmitted to and stored by Google on servers in the United States. We use this information for the purpose of evaluating the use of this website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For more information please see the Google Analytics website. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

We set one cookie to record your preference for whether you are tracked by Google Analytics on this website; it stores no personal information, only a simple 'true' or 'false'.

Intranet


Cookies may be used as part of user authentication (login) processes and to store information needed by our online services for the duration of your session. When you visit our Intranet, your computer may be issued with a small file (a cookie). These cookies do not contain any personally identifying information and do not store any personal or sensitive information about the client machine or the user and are deleted at the end of your session. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

Access to information

The Data Protection Act 1998 gives you the right to access information held about you. For further information about this right and how to exercise it, please see the University's Policy on Data Protection.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. This webpage was last updated: 18 March 2013.

Contact

Any queries or concerns about privacy on this website should be sent by email to enquiries@eci.ox.ac.uk or addressed to the ECI Webmaster, School of Geography and the Environment, OUCE, South Parks Road, Oxford, OX1 3QY.