Privacy and Cookies
About this policy
This policy explains what personal information will be gathered when you visit the Environmental Change Institute's website, and how this information will be used. Please note that this policy applies to webpages on the Environmental Change Institute (ECI) website (i.e. those in www.eci.ox.ac.uk).
On some parts of this website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. using the Intranet, registering for events, etc). The ECI may store this information manually or electronically. By supplying this information you are consenting to the ECI holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.
For each online form a Collection Notice will outline how your information will be used. The Information Padlock / Signpost symbol is used to alert you to the fact that your information is being collected and to direct you to this policy statement. The Collection Notice should also provide contact details of the individual responsible for the form, and the individual processing any collected personal data should they be different. If you have any queries, or are unable to complete the form, please contact these individuals or the ECI Webmaster.
How the information collected is used
Personal information provided to the ECI by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by the ECI is held in accordance with the provisions of the UK Data Protection Act 1998.
Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of our website. Any disclosure of this information will be in aggregate form and will not identify individual users.
How we store information collected
Information which you provide to us will ordinarily be stored on our secure servers. However, we may work with third party contractors. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area (EEA). That information may be processed by staff operating outside the EEA who work for the University or for one of our contractors. By submitting personal information, you agree to this transfer, storing and processing. We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.
How we use 'cookies'
Our website uses 'cookies'. A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to improve your experience when you browse our website and also allows us to improve our website.
Types of cookies we use
We may use the following types of cookies:
- strictly necessary cookies - these are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies required services, like online application forms, cannot be provided;
- performance cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies do not collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the website works; and
- functionality cookies - these cookies allow the website to remember choices you make and provide enhanced, more personal features. For instance, these cookies can be used to remember changes you have made to text size, fonts and other parts of the web pages that you can customise. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Specific cookies we use
This website only uses strictly necessary cookies to access our Intranet and performance cookies as required by Google Analytics. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit AboutCookies.org.
Cookies may be set either by the ECI website ('first party cookies'), or by a third party website ('third party cookies'). The table below identifies the cookies we currently use.
|Name||Set By||Purpose||More Info|
|Google Analytics||First Party Cookies. Used site-wide to help us track visitor usage. This is a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate use of those services and compile a report for us.||Google Analytics Privacy|
|webauth_at||WebAuth||First Party Cookie. If you choose to use our Intranet (a separate website - intranet.ouce.ox.ac.uk) this cookie will be set. This cookie is used to maintain session state (that is, to remember whether you have logged in or not). It is considered essential for the service, does not persist after the session has ended, and is not a third party cookie.|
|Google Maps||Third Party Cookies. These cookies are used by Google to track how many people are using their maps.||Google Analytics Privacy|
|YouTube||Third Party Cookies. Very occasionally, embedded video in our site may be provided by YouTube. YouTube may set cookies on the user's computer once the visitor clicks on the YouTube video player, but do not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.||Google Analytics Privacy|
We set one cookie to record your preference for whether you are tracked by Google Analytics on this website; it stores no personal information, only a simple 'true' or 'false'.
Access to information
The Data Protection Act 1998 gives you the right to access information held about you. For further information about this right and how to exercise it, please see the University's Policy on Data Protection.
Any queries or concerns about privacy on this website should be sent by email to firstname.lastname@example.org or addressed to the ECI Webmaster, School of Geography and the Environment, OUCE, South Parks Road, Oxford, OX1 3QY.